Academics
 
 
Academic Policies
 
Attendance  

Students attain maximum academic benefit through regular class attendance. Nothing else has yet been discovered to replace in value the daily, cumulative, educational growth that results from regular participation in class. This is especially true where ideas, concepts, points of view, social development, poise, confidence, knowledge, and success derive

 
from the interaction of students and faculty. Therefore, students are expected to attend all class sessions for which they are scheduled. The effect of absences on student grades will be determined by each instructor, consistent with his or her stated policy provided in course outlines.

 

Grading System

GCC records academic achievement each semester according to the following grading system:

Grade Significance Quality Points
A Excellent 4.0
A- 3.7
B+ 3.3
B Good 3.0
B- 2.7
C+ 2.3
C Satisfactory 2.0
C- 1.7
D+ 1.3
D 1.0
D- 0.7
F Failure 0.0
P Pass --
I Incomplete --
W Official Withdrawal --
R Audit --
X No Credit --
NA Never Attended --
NP Not Passing Due To Attendance --

Find Your Grade Point Average (GPA)

A Grade Point Average is calculated by:

  1. Multiplying the number of credits attempted for each course
    by the quality point value for each grade;
  2. Adding the number of credits attempted and the number
    of quality points earned; and
  3. Dividing the total quality points earned by the total credits
    attempted.
Course Code Grade
Received
Quality
Point Value
Credits Attempted Quality Points
COM 101 B+
3.3
x 3 = 9.9
BIO 101 B-
2.7
x 4 = 10.8
PSY 101 F
0.0
x 3 = 0.0
HPE 101 A-
3.7
x 1 = 3.7
11 24.4
This student’s GPA is 2.22 (24.4 divided by 11)

Students should note that:

  1. A student’s Grade Point Average is unaffected by courses
    taken at other colleges;
  2. If a course is repeated, only the higher grade is included
    in the GPA calculation; and
  3. Basic Skills courses other than COS 100 and COS 170 are
    not included in the Grade Point Average.

Incomplete Grades

A grade of incomplete (I) may be reported for a student who has carried a course with a passing grade until the end of the semester, but due to illness or other unusual and substantiated cause has been unable to complete the final examination or some limited amount of assigned work.

The student and faculty member must complete the Student Contract for Incomplete form prior to a grade of “I” being assigned. An incomplete grade must be removed by the last day of the next semester. Any incomplete not removed by the end of this period automatically becomes an “F.”

Audit Grade

If a student wishes to attend a class regularly but does not wish to receive a credit for that class, he or she may choose to audit the course. The student must register for the course, pay the tuition and any fees, and then switch to audit status.

Audits are not accepted unless an Audit form is completed by the student and course instructor and approved by the Director of Advising. All audit enrollments must occur during the first half of a semester or its equivalent. Once the audit is processed, the course cannot be changed to back credit. The instructor will determine the conditions of the audit to which the student must adhere in order to receive an “R” grade, signifying successful completion of the audit. If the student fails to meet the conditions, a “W” will be assigned, signifying audit withdrawal.

Withdrawal Grade

A student wishing to withdraw from a course or the College will begin and end the process in the Student Services Building prior to the announced end of the withdrawal period (the end of the 10th week of a regular semester or two-thirds through shorter semesters). Signatures from personnel in other offices may be required.

A student who officially withdraws from a course will receive a “W” grade which will not affect the student’s GPA. Withdrawal is not permitted after the withdrawal period. The “NA” designation will be assigned by the instructor to students who have never attended a class at the time of the early alert report during a regular semester, and at the time of submission of final class lists in shorter semesters. “NA” grades will not be included in the calculation of students’ GPAs.

Academic Honors

President’s List

Outstanding scholastic achievement merits inclusion on the President’s List compiled each semester. Any full-time student who has accrued a minimum of 12 college-level semester hours of credit at Gloucester County College is eligible by achieving a 3.75 or higher semester Grade Point Average with no failures and no incompletes during a semester.

Part-time students may be accorded honors based upon earning 12 college-level semester hours of credit with a cumulative Grade Point Average of 3.75 or higher with no failures and no incompletes. Honors may be accorded for each subsequent 12 college-level semester hours of credit using these guidelines.

An indication of this achievement will be placed on each student’s permanent record. Students on probation are not eligible for this award. Only credit hours that are calculated in the GPA are eligible for academic honors.

Dean’s List

High scholastic achievement merits inclusion on the Dean’s List compiled each semester. Any full-time student who has accrued a minimum of 12 college-level semester hours of credit at Gloucester County College is eligible by achieving a 3.50–3.74 semester Grade Point Average with no failures and no incompletes during a semester.

Part-time students may be accorded honors based upon earning 12 college-level semester hours of credit with a cumulative Grade Point Average of 3.50–3.74 with no failures and no incompletes. Honors may be accorded for each subsequent 12 college-level semester hours of credit using these guidelines.

An indication of this achievement will be placed on each student’s permanent record. Students on probation are not eligible for this award. Only credit hours that are calculated in the GPA are eligible for academic honors.

Graduation Honors

Graduates with a cumulative Grade Point Average of at least 3.75 will have this accomplishment recognized on their transcripts.

Academic Credits

Definition of a Credit Hour

The semester credit hour, which is the unit of credit at the College, is normally the equivalent of a subject pursued during one 50-minute lecture period per week for at least 15–16 weeks of regularly scheduled, student-faculty instructional activity. Therefore, a three-credit course normally meets for the equivalent of two 75-minute periods each week over the academic semester of 15–16 weeks. Two to five hours of laboratory, field work, studio, etc. periods are generally equivalent to one credit.

Credit for cooperative education work experience is based on the quantity of required and approved work that is completed, using an approximated ratio of one credit for 10–12 hours of work per week during the regular academic semester.

Credit Limits

Students with cumulative Grade Point Averages (GPA) between 2.00 and 3.49 may register for a maximum of 18 credits. In order to exceed the 18 credit limit, these students must have written approval from the Director of Advising. Students with GPAs of 3.50 or higher may exceed the 18 credit limit without written approval.

Students are limited to taking six credits during the winter session, with no limit for students with GPAs higher than 3.50. Students wishing to take credits above this limit require approval of the Director of Advising. Students are limited to eight credits per summer session, with no limit for students with GPAs higher than 3.50. Students wishing to take credits above this limit require approval of the Director of Advising.

Transfer Credit

GCC accepts transfer credit for college-level (100-level or above) courses completed at accredited colleges and universities if the grades are “C” or better, the courses are equivalent to those offered at GCC. The student must meet residency requirements for graduation regardless of the number of transfer credits.

Credit by Examination and Advanced Placement

GCC believes that college equivalent learning takes place in many different environments. Matriculated full- or part-time students at GCC have the opportunity to earn up to 16 credits if courses apply to their curriculum and credits are equal to those offered at GCC for:

  • Successful completion of college-level examinations (CLEP). GCC administers both CLEP and DSST examinations through the Learning Resource Center. For information on these programs, call 415-2268 (CLEP) or 415-2238 (DSST). The college accepts certain subject exams from CLEP, DSST, and Advanced Placement examinations, such as Excelsior College Examinations.
  • Training programs offered at the workplace; or
  • Related military service training beyond Basic Training.

Please call the Office of Enrollment Services for additional information on these programs.

Advanced Placement Track Options: Nursing and Allied Health

Prospective Nursing Student Options:

  • LPN to RN: The Division of Nursing and Allied Health is currently revising the Advanced Placement LPN to RN program and is NOT admitting students. We anticipate that information on the Advanced Placement LPN to RN program may be available in mid-summer or early fall 2008. We anticipate the program will resume in Spring 2009. The Nursing program Generic Track has been revised and is accepting applications.
  • Transfer Option: The Division of Nursing and Allied Health is currently revising the Advanced Placement Transfer Track program and is NOT admitting students. We anticipate that information on the AP Transfer Track program may be available in mid-summer or early fall 2008. We have not determined if or when the program will resume. The Nursing program Generic Track has been revised and is accepting applications.

Dual Credit

GCC has dual-credit agreements with many Gloucester County high schools. Students are awarded college credit for completing advanced placement courses at their respective high schools. To receive credit a student must earn an “A” or “B” in an advanced placement course that has been articulated with a corresponding GCC course. Students must complete an application for admission but do not have to matriculate at GCC. Credits are processed automatically by the high school guidance office and the College. A maximum of 16 credits may be awarded through dual credit.

Tech-Prep

GCC has tech-prep agreements with many Gloucester County high schools. Students are awarded college credit for articulated courses at their respective high schools. The tech-prep agreements were developed to help prepare students for transfer into career-oriented areas of study at Gloucester County College. To receive credit, students must complete the appropriate high school courses, complete all other requirements of the agreement, have their high school file a tech-prep credit transfer document, matriculate into the designated program at GCC, and complete 12 credits. Upon request, tech-prep credits will then be evaluated and added to the student’s transcript.

Academic Progress, Probation, and Leave

Academic Progress

A student at Gloucester County College is deemed to be making satisfactory progress toward the completion of program requirements when he or she has earned a cumulative grade point average of 2.0 or higher.

Academic Probation

A student will be placed on academic probation by allowing his/her cumulative GPA to fall below 2.0 after a minimum of 12 college-level credits have been attempted.

Credit Restrictions and Requirements While on Probation

During the first semester on academic probation, the student may enroll for no more than 14 credits. This credit restriction will continue as long as the student is on probation and the semester GPA is at least 2.0.

During any semester on academic probation, should the semester GPA fall below 2.0, the student will be further restricted to 12 credits for subsequent semesters on probation.

Students on academic probation do not qualify for the President’s or Deans’ List. While on probation, the student will be advised to participate in advising sessions with a counseling advisor.

Removal from Probation Status

A student will be removed from academic probation status when his/her cumulative GPA has risen to 2.0 or above.  Once removed from probation status for one semester, any student returned to probation status will begin the probation cycle again.

Academic Leave

A student restricted to 12 credits who receives a semester GPA of less than 2.0 will be placed on academic leave from college through the next full academic semester.  A student placed on academic leave will be provided counseling/advisement with appropriate college personnel regarding reinstatement procedures.

Reinstatement

Following academic leave, the student may initiate readmission to the college by making an appointment with an advisor.  The student will return on 12 credit probation restriction and must earn a semester GPA of 2.0 or higher.  The student will remain on restricted probation until the requirements listed under “Removal from Probationary Status” above are met.  Failure to meet the above requirements while on restricted probation will result in another semester of academic leave.

Academic Amnesty

Any student who previously attended Gloucester County College is qualified for academic amnesty if that student:

  1. Withdrew from the College with a cumulative GPA below 2.0 or was otherwise on probation or academic leave;
  2. Had five years elapse since the end of the term of last attendance and then returns to credit enrollment at the College; and
  3. Needs additional courses to complete program requirements.

Academic amnesty is an option that the returning student must request prior to or during the first semester of reentry after the five year absence.

Under academic amnesty, courses that were taken five years or more prior to reentry will still appear on the transcript, but only those previous grades of “C-” or better will be counted for purposes of determining the cumulative GPA and for purposes of counting credits toward graduation. Amnesty means that such a student will no longer be on academic probation, if this condition prevailed at the time of last attendance.

A student wishing to be granted amnesty who does not meet the criteria will be required to work with an advisor to develop their plan in writing, and the advisor provides a recommendation to the Academic Standing Committee regarding the granting of amnesty. The Academic Standing Committee takes that recommendation into consideration when discussing an exception with the Vice President of Academic Services.

Academic amnesty cannot be used to reevaluate satisfactory academic progress for students applying for financial aid.

Academic Integrity

In its most elemental form, academic integrity encompasses the principles of an honest, fair, and continuing pursuit of the truth, and means that students are expected to do and be responsible for their own work. Moreover, the process takes place in a collegial environment where each participant has a responsibility for fair dealing with the other members of the community. Gloucester County College is committed to the principle of academic integrity and the educational experience it fosters.

Because of the importance the College attaches to the concept of academic integrity, GCC finds the following to exemplify violations of this important principle:

Cheating is the intentional use or attempted use of materials, information, or study aids, other than those specifically authorized, in an attempt to claim credit for learning that is not one’s own. Under this definition, cheating is not limited to examination matters but can encompass the myriad educational activities that occur both within and outside the classroom setting.

Plagiarism is the unacknowledged use of another’s means of expression and/or work product, whether published or unpublished, without proper credit through the use of quotation marks, citations, and other customary means of identifying sources.

Fabrication is the invention and proffering of information as true and reliable with or without false attribution.

Collusion is the working together in preparation of separate course assignments in ways not authorized by the instructor. Unless specifically authorized by the instructor, all academic work by students is expected to be their own and if teamwork is permitted, the participation of all involved must be acknowledged.

In all of the above cases, faculty have the authority to impose an academic sanction which is reasonable and commensurate with the violation.

Academic Appeals

Students with academic concerns should register those concerns with an academic advisor in the Office of Student Development. Advisors will assist those students in making appointments to see the proper persons for resolution of their concerns. If the concerns are not resolved to the satisfaction of the student, the advisor will assist in pursuing the academic appeal process (policy 8105) as it is described on page 46 of this catalog, on the college Portal (portal.gccnj.edu) and in the Student Handbook.

Physical Education Requirement

One course in general physical education is required for an associate degree at GCC. A student may select from a variety of HPE course offerings listed at the 100-level.

Reading Requirements

The College has a reading prerequisite for most courses. Students identified as needing improvement in reading must complete any assigned developmental reading courses prior to taking most 100-level courses. Exceptions must be at the recommendation of the appropriate dean. In addition to reading, students may take other developmental courses during the same semester they take reading.

Degree Requirements

In order to graduate from GCC with an associate degree, a student must:

  1. Earn a GPA of 2.00 or higher;
  2. Complete all courses required for his/her major; and
  3. Earn at least 24 credits from courses taken at GCC, including the last 15 credits.

Each student is ultimately responsible for completing all of the requirements satisfactorily. Students should also complete a Graduation Petition form available in the Office of Student Development the semester before the last semester in which they plan to graduate.

Multiple Degrees

To be eligible to receive an additional certificate/degree, students must file a petition through the office of Student Development prior to the last semester for the completion of their program. Any request for variance must be submitted in writing to the Director of Advising.

To be eligible for an additional certificate or degree, the student must, for a: a.

  1. Certificate — earn a minimum of 12 additional credits at Gloucester County College, all of which must be approved by the appropriate division dean.
  2. Degree — earn a minimum of 21 additional credits at Gloucester County College, 15 of which must be program related and approved by the appropriate division dean.